Free Call Sheet Template for Film and Video Crews
Download a free call sheet template with crew call, locations, weather, contacts, schedule rows, safety details, and production notes.
No account required. Opens in Numbers, Excel, Google Sheets, and other spreadsheet apps.
A blank production document you can use immediately
Download the CSV for free, or move into CinePlan when you need connected schedules, records, collaboration, and automation.
Start with the fields crews actually need
A useful call sheet should answer the questions a cast or crew member has before leaving home: where to go, when to arrive, who to contact, what is being filmed, and what could affect the day. This blank template keeps those details in one practical structure without requiring an account.
A clean structure ready for your production
The downloaded CSV includes blank rows and the complete field structure. This preview shows how the information fits together.
Call Sheet Template
Production: ________________________________
Shoot day
Day 1 of ___
General call
__ : __
Primary location
________________
| Time | Activity | Location | People | Notes |
|---|---|---|---|---|
| __ : __ | Crew call | ____________ | All crew | ________________ |
| __ : __ | Setup / rehearsal | ____________ | ____________ | ________________ |
| __ : __ | Scene / activity | ____________ | ____________ | ________________ |
| __ : __ | Meal | ____________ | All cast & crew | ________________ |
| __ : __ | Wrap | ____________ | ____________ | ________________ |
Fields included
- Production title, shoot date, day number, and general call
- Primary location, parking, weather, and nearest hospital
- Cast and crew names, roles, call times, and contact details
- Schedule rows for scenes, setups, meals, moves, and wrap
- Safety notes, special instructions, and production contacts
How to use the template
- 1Fill in the production name, date, shoot-day number, and general crew call.
- 2Confirm the exact location, parking instructions, weather plan, and nearest hospital.
- 3Add each cast and crew member with an individual call time when needed.
- 4Build the day schedule in chronological order, including meals, company moves, and wrap.
- 5Review every phone number, address, and time before distributing the call sheet.
Common questions
What information belongs on a call sheet?
At minimum, include the production name, date, crew call, locations, parking, weather, emergency details, production contacts, cast and crew calls, and the planned schedule.
When should a call sheet be sent?
Send it after the next shoot day is confirmed and early enough for recipients to review travel and call details. If the schedule changes, clearly identify the revised version.
What does CinePlan add beyond the blank template?
CinePlan can connect call sheet drafts to the production schedule, contacts, locations, weather, delivery confirmations, revisions, branding, and supported exports according to the selected plan.
Move beyond a disconnected spreadsheet
Start a CinePlan production when you are ready to connect this document to the rest of the schedule, crew, files, and production workflow.
Keep building this production
Use the next resource that matches where you are in the production workflow.