Private Crew Portals and Published Schedule Acknowledgements
Give each production contact a revocable link to the current crew schedule, their published call sheets, locations, and only the files you explicitly share.
Plan availability
Private crew portals require Pro or higher. Locked published schedules and acknowledgement tracking require Team or Enterprise.
Revocable private links
Each contact receives a separate 30-day link that can be replaced or revoked immediately.
Selective file sharing
Production files remain private unless someone explicitly marks them for the crew portal.
Locked crew versions
Team plans can publish an immutable schedule snapshot instead of exposing unfinished edits.
Built around the production, not a disconnected generator
Crew members should not need a full planning account to find the details production has already approved for them. CinePlan creates a separate private link for each contact, lets production replace or revoke it, and stops serving it if the owner's eligible plan ends.
The workflow at a glance
Revocable private links
Each contact receives a separate 30-day link that can be replaced or revoked immediately.
Selective file sharing
Production files remain private unless someone explicitly marks them for the crew portal.
Locked crew versions
Team plans can publish an immutable schedule snapshot instead of exposing unfinished edits.
Acknowledgement tracking
See how many crew portal recipients acknowledged the latest published version.
How this works in CinePlan
- 1
Add production contacts and their email addresses.
- 2
Create or email a private portal link from production settings.
- 3
On Team, publish a locked schedule revision when it is ready for crew.
- 4
Review link activity and acknowledgement counts before the shoot.
Put this workflow inside your next production
Start free, build the core production, and upgrade when the workflow requires paid tools or additional capacity.
See this feature in context
Use the next resource that matches where you are in the production workflow.
Preview a crew-ready commercial schedule
Preview a realistic starter production before creating an account.
Learn what belongs in crew communication
Use practical production guidance before adapting the workflow.
Crew turnaround calculator
Check the rest window between wrap and the next crew call.